Data-Driven Music Score Approval Plans: Working with data, vendors, and other institutions to get what you need

  Winston Barham, University of Virginia; Rachel Fox Von Swearingen, Syracuse University

Approval profiles for music scores are detailed plans that require local data analysis, assessment, and coordination between vendors and librarians. This panel will explore the process of developing, assessing, and editing approval criteria, with a focus on making evidence-based decisions.

Librarian experiences presented will include setting up an approval plan for the first time and adjusting an established approval plan with new criteria. Local data sources discussed include use data from circulation and interlibrary loan histories, institutional performance history from concert and recital programs, e-resource availability, and faculty input from surveys and interviews. The panel will also cover broader issues that arise in data-driven decisions, including how the presenters handled the potential disconnect between faculty survey data and use data and how vendors work with librarians to assess approval parameters and ensure the desired mix of materials.

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